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Important info regarding registration

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Important dates & Pricings

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VAT on Registration Fees:

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  • Fees are stated in Euros and are exclusive of local VAT (23%).

  • As per Portuguese law all delegates (Portuguese, from EU and Non-EU, private persons, companies or organisations) are required to pay local VAT (23%) on registration fees.

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Important Information before you Register:

VAT on Registration Fees:

  • Fees are stated in Euros and are inclusive of local VAT (23%).

  • As per Portuguese law all delegates (Portuguese, from EU and Non-EU, private persons, companies or organisations) are required to pay local VAT (23%) on registration fees.

  • As per Portuguese law all invoices must be issued with an accurate VAT number. Please make sure before you submit your registration that you are inserting the correct VAT Number or equivalent Fiscal ID Number. Please note that incorrect VAT numbers can also result in penalties from the Portuguese tax office for false information.

  • An admin fee of €50,00 will be charged for any changes to invoices previously issued.

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Full pass (3 days) includes:

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  • Access to all Sessions

  • Access to the Exhibition Area

  • Conference documentation and congress bag

  • Lunch Box (Thursday, 16 May 2024 and Friday, 17 May 2024 ONLY)

  • Cocktail Party on Thursday, 16 May 2024

  • Sunset Party on Friday, 17 May 2024

  • Cultural Tours on Saturday, 18 May 2024 – (subject to availability. Bookings will be processed on a first come, first served basis)

  • Certificate of Attendance

Student fee (3 days) includes*:

  • Access to all Sessions

  • Access to the Exhibition Area

  • Conference documentation and congress bag

  • Lunch Box (Thursday, 16 May 2024 and Friday, 17 May 2024 ONLY)

  • Cocktail Party on Thursday, 16 May 2024

  • Sunset Party on Friday, 17 May 2024

  • Cultural Tours on Saturday, 18 May 2024 – (subject to availability. Bookings will be processed on a first come, first served basis)

  • Certificate of Attendance

*Students must be under 25 years of age and a certificate of the student status must be submitted by email

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1-day Registration (allowed only 1 day: 16th or 17th May 2024) includes:

  • Access to all Sessions on the chosen day

  • Access to the Exhibition Area on the chosen day

  • Lunch Box of the day

  • Social activity of the day (Cocktail or Sunset Party)

  • Conference documentation and congress bag

  • Certificate of Attendance

* Please note you must select the day when registering. No date changes will be allowed once you have purchased a day registration. Only for 16th or 17th of May 2024.

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Registration Cancellation Policy:

Notification of cancellation must be sent in writing to the Organizing Secretariat email.

Cancellation refunds as follows:

  • A 50% refund will be applicable for cancellations until 11th March 2024 minus €50,00 handling fee

  • Cancellations from 12th March 2024 onwards: no refund

 

No refunds will be made for cancellations received after 12th March. All approved refunds will be processed and issued up to 60 days after labsummit.

How to register online:

Access the online registration platform here.

When accessing the online registration platform participants should choose:

  1. New User and fill in the personal detail’s fields.

  2. In the Registration form fill in the appropriate fields, choose method of payment and conclude your registration.

  3. Once your registration is complete you will receive an automatic email confirming the submitted data (please note this is not a confirmation of your registration)

  4. Once your payment is processed you will have access to your Confirmation Letter of registration

  5. You can return at any time to the online registration platform using your username and password to obtain additional services.

  6. Delegates must bring their Registration Confirmation Letter (with barcode) to the Congress to access the Self Registration Check-In desks. 

  7. Entrance to the congress is via badges and they will be supplied on registration and must be worn at all times.

Payment methods:

Choose from the following payment methods:

 

Direct & secure online payment system

  • Visa, Mastercard, Maestro and AMEX cards are accepted, and are the best and most secure way to make your payment.

  • Please note that your credit card will directly be charged at the moment of transaction.

 

Bank Transfer

Please find below the labsummit dedicated bank details:

Bank Name: Banco Santander Totta S.A.

SWIFT: TOTAPTPL

IBAN: PT50 0018 000354760848020 63

When processing your bank transfer make sure you include the following information:

  • labsummit 

  • Name and Surname of participant

Please note that without this information it will not be possible to identify your payment.

Payments by bank transfer can be made until 12 April only. After this date only payments by credit card are accepted.

All bank charges shall be paid by the participant.

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Unexpected Cancellation of the Event:

In the unlikely case that the Congress cannot be held in whole or in part due to any event beyond the Organisers’ control or force majeure such as riot, fire, explosion, accident, flood, earthquake, sabotage, strikes, acts of any government, war, pandemics, terrorism etc. the Congress Organisers cannot be held liable for any damages, costs or losses incurred, such as registration fee, transportation and accommodation costs, or any other direct or indirect loss or consequential damage.

The Organization encourages participants to take out their own insurance for the duration of their stay.

GDPR – General Data Protection Regulation:

When registering for labsummit, you will be asked to agree to the privacy and data security policy processing of your personal data according to the current GDPR rules.

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